National Facilities & Workplace Safety Lead

The role supports safe, compliant and fit-for-purpose environments across: Service delivery locations; Head office; Fundraising activities; Shared services and administrative functions

The postholder will act as a conduit across the organisation to ensure that Pieta’s premises meet legislative requirements and organisational standards, ensure the organisation meets all Health and Safety obligations and will work closely with stakeholders to support safe day-to-day operations.

Key Responsibilities:

Facilities Management

• Maintain and implement a national facilities plan aligned to operational needs.

• Coordinate management of all Pieta premises, including Therapy and clinical centres; Head office; Fundraising and community engagement spaces; Shared services offices

• Manage a range of property arrangements including rooms leased in state-owned buildings; Commercial leases; Community-provided spaces

• Support lease reviews and renewals in collaboration with senior leadership.

• Coordinate planned preventative maintenance (PPM) across all sites.

• Oversee minor works, refurbishments and relocations as required.

• Ensure facilities are accessible, compliant and appropriate to service needs.

Health & Safety

• Act as Pieta’s designated competent person under the Safety, Health and Welfare at Work Act 2005.

• Liaise with the relevant departments to support compliance with relevant Irish legislation, including fire safety, building regulations and workplace safety requirements.

• Responsible for the implementation of Pieta’s Health & Safety Committee and co-ordination and management of this committee thereafter.

• Maintain and update Health & Safety policies and procedures.

• Coordinate, advise and conduct risk assessments as required.

• Maintain a compliance register and ensure statutory inspections are completed (fire systems, emergency lighting, PAT testing, etc.).

• Ensure appropriate fire safety arrangements are in place across all sites.

• Support evacuation planning and fire drills.

• Ensure statutory inspections (e.g. fire alarms, emergency lighting) are completed and recorded.

• Support business continuity planning from a safety perspective.

• Support incident reporting and follow-up actions.

• Review reported incidents, identify trends and recommend corrective actions.

• Coordinate investigations where required.

• Liaise with the Health and Safety Authority (HSA) where necessary.

• Provide regular reports to the Director of Services & Clinical Strategy on compliance matters.

• Monitor changes in legislation and advise management on required updates.

Training & Awareness

• Coordinate mandatory health and safety training in liaison with the relevant departments.

• Assist with the development and delivery of internal health and safety training and information sessions in conjunction with the relevant departments.

• Provide guidance and practical tools to managers and staff.

• Promote a culture of safety and shared responsibility.

Contractor & Premises Oversight

• Support safe contractor management practices and work closely with finance to coordinate facilities-related contractors (maintenance, cleaning, security, fire systems, etc.).

• Ensure appropriate safety documentation and insurance are in place.

• Provide H&S input into premises changes, refurbishments or relocations.

• Monitor service delivery and escalate issues as required.

Governance & Reporting

• Provide regular reports to senior management on compliance status, incidents and emerging risks.

• Co-ordinate audits and support preparation of documentation for audits, inspections or regulatory reviews.

• Contribute to continuous improvement of safety systems.

Business Continuity

• Support development and maintenance of business continuity and emergency procedures.

• Assist in coordinating responses to facilities-related incidents.